Team access to galleries: who may see and edit what?
As soon as a second photographer, an editor or an assistant joins in, you need clear access rights. Why “everyone may do everything” is risky in the long run — and how to do it better.
As long as you work alone, the question is simple: you see and edit everything. But as soon as someone joins — a second photographer, an external editor, an assistant for uploading — access control becomes relevant. And “I’ll just share my password” is the worst of all solutions.
Why a shared password is dangerous
A shared account leaves no trace: you never know who changed what. If someone leaves, you have to change the password and tell everyone else the new one. And anyone with the password can do everything — including deleting things or viewing client data that’s none of their business. With personal data, that’s also delicate under data protection law.
Individual accounts instead of a shared password
The clean solution is individual team accounts. Each person has their own login, and you control which galleries they even see and whether they can only view or also edit. That has several advantages:
- Traceability. Changes can be attributed to people.
- Clean offboarding. When someone leaves, you revoke only their access — everyone else notices nothing.
- Data minimization. The editor for job A doesn’t automatically see the sensitive nude shots from job B.
Think in roles, not people
It helps to think in roles: who is the owner with full access, who may work productively, who may only read? A clear role structure scales as your studio grows and makes onboarding new staff a matter of minutes.
Conclusion
As soon as more than one person needs access, individual accounts with graded rights aren’t overkill but hygiene — for traceability, clean offboarding and data protection. A shared password saves five minutes today and costs much more later.
Lumio is built exactly for that: you assign per gallery who may view and edit it, work with individual team accounts instead of a shared password, and keep control via roles over who may do what in the studio.